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Automated and Integrated Library Systems

This version was saved 8 years, 11 months ago View current version     Page history
Saved by Laura Kessler
on November 30, 2011 at 5:12:01 pm

ALS & ILS Roots: Bibliography & Business Records


•1789 Paris: Constituent Assembly orders that  “appropriated” books be recorded on the backs of playing cards due to paper shortage during French Revolution

•1876 US: Handwritten bib cards become norm after Dewey Decimal System became popular 

•1901: Library of Congress sells pre-printed cards

•Library business tracked by hand, before typewriters became prevalent 

•1960's: Introduction of computers in libraries brings MARC & development of Online Public Access Catalogs 

•Rest of library business computerized w/ Automated Library Systems


Automated Library Systems: “Modernization Phase”


•1960's: Originally basic databases to store & access catalog 

•1970's: Some online database searching, but extremely expensive & difficult to do; Specific librarians trained to run; charged patrons 


  • CDRoms introduced w/ database information, so more accessibility; OPACS offer patron access– but still difficult to use; end to buying cards & maintaining card catalog 

  • Capable of tracking fines & usage 

  • Crude acquisition programs

  • Vendors: Sirsi, Dynix, NOTIS (Northwestern Online Total Integration System)

  • Problems: Mainframes enormous & expensive; Librarians lost hands-on control to computers 


Integrated Library Systems: “Innovation Phase”


•Computer systems now being created to handle:

  • Acquisitions & serials management/licensing
  • Reference
  • Circulation
  • OPAC
  • Library website 

•Downsized from ALS’ mainframes & mini-computers to smaller servers & software loaded on PC’s

•Proprietary Vendors: SirsiDynix, Ex Libris, Innovative Interfaces (major consolidation in early 2000’s)


  • Increased need for more hardware, servers & disk space as added functions to ILS
  • Cost to replace aging hardware (in particular, servers)
  • Forced software upgrades by vendors
  • Contract/support fees & licensing issues
  • Lack of hardware options due to vendor requirements


Cloud Computing: "Transformation Phase” 


•Financial Benefits:

  • Access program through web portal, so don’t need to replace old servers, hardware, or software
  • Vendor handles patches, IT, etc.
  • Can pay by usage or monthly contract 
  • Better use of librarian’s time

•Reduced fear of data loss from aging servers

•Libraries can control/tailor programs

•Frees librarians’ time to do other projects

•Vendors: SirsiDynix, 3M, Innovative Interfaces, Amazon, OCLC’s Web-scale Management System

•DuraSpace (Open Source product of 501c3 organization) offers ability to use one web-based dashboard to manage data on three different clouds


Open Source Software


•Avoid vendor lock-ins

•Access & ownership of data w/o restriction

•Peer reviewed & rapidly evolving

•Libraries tailor programs to fit needs = CONTROL back in librarians' hands

•Easy-to-use Circulation features & navigation

•Librarians can manage book clubs & outreach

•Better programming to manage vendor contracts, invoices, pricing, etc.

•Ability for librarians to manage holds, change import batches, replace old records, etc.

•Patron interfaces and management more user-friendly

•Programs: LibLime’s Koha*, Georgia Pines’ Evergreen

•Koha, Evergreen & Voyager cost comparison data


  • Expensive to set up if must buy hardware
  • Must pay IT person to code (unless purchase maintenance plan)




Interesting and Fun Video Clips Related to Libraries


•"The Librarian" (excerpt) 1946: http://www.youtube.com/watch?v=kKf8bH7StSk&feature=youtu.be


•Automated Retrieval System in place at University of Chicago's Joe and Rika Mansueto Library: http://www.youtube.com/watch?v=ESCxYchCaWI


•Automated Retrieval System Simulation by HK Systems Manufacturer: http://www.youtube.com/watch?v=Hd9Bv2kkujw


•EssenRFID (Radio Frequency Identification) Library Management System Simulation: http://www.youtube.com/watch?v=dISaXUlilkU&feature=related


•Hennepin County Public Library Automated Materials Handling System: http://www.youtube.com/watch?v=yTwxu9QEVzk


•"What digital natives want from their library": http://www.youtube.com/watch?v=7_zzPBbXjWs&feature=related





•LISWiki. (2011). History of the card catalog. Retrieved from http://liswiki.org

•Yan, H. (2010). On the Clouds: A New Way of Computing. Information Technology & Libraries, 29(2), 87-92.

•Dillon, D. (2011). Why Libraries Persist: Hermits, Clouds, Confucius, Bubbles, and HortenseFoglesong. Journal Of Library Administration,51(1), 18-36. doi:10.1080/01930826.2011.531639

•Kinner, L., & Rigda, C. (2009). The Integrated Library System: From Daring to Dinosaur?. Journal Of Library Administration, 49(4), 401-417. doi:10.1080/01930820902832546

•Vaughan, J., & Costello, K. (2011). Management and Support of Shared Integrated Library Systems. Information Technology & Libraries, 30(2), 62-70.

•Breeding, M. (2011). A Cloudy Forecast for Libraries. Computers In Libraries, 31(7), 32-34.

•Jordan, J. (2011). Climbing Out of the Box and Into the Cloud: Building Web-Scale for Libraries. Journal Of Library Administration, 51(1), 3-17. doi:10.1080/01930826.2011.531637

•Yang, Sharon, Hoffman, M. A., & Weeks, M. (2009) Koha, Evergreen, and Voyager: A Comparison of Their Staff Modules. Retrieved from http://www.valenj.org/files/staff_modules.pdf

•DuraSpace. (2011). DuraSpace launches open-source cloud service. Retrieved from http://www.librarytechnology.org/ltg-displaytext.pl?RC=16245

•Zusman, N. [neilzusman]. (2008, May 4). The Librarian(excerpt) 1946 [Video file]. Retrieved from http://youtu.be/kKf8bH7StSk

•University of Chicago. [UChicago]. (2011, May 10). The Joe and Rika Mansueto Library: How It Works [Video file]. Retrieved from http://www.youtube.com/watch?v=ESCxYchCaWI

•HK Systems [SupplyChainSolutions]. (2010, January 14). Automated Library System Simulation by HK Systems [Video file]. Retrieved from http://www.youtube.com/watch?v=Hd9Bv2kkujw

•Essen RFID. [EssenRFID]. (2010, June 19). EssenRFID (UHF) Library Management System [Video file]. Retrieved from http://www.youtube.com/watch?v=dISaXUlilkU&feature=related

•prettydaisies. [prettydaisies]. (2008, March 28). Automated Materials Handling (AMH) Systems for Books [Video file]. Retrieved from http://www.youtube.com/watch?v=yTwxu9QEVzk

•VALA. [VALATV]. (2010, February 5). What digital natives want from their library [Video file]. Retrieved from http://www.youtube.com/watch?v=7_zzPBbXjWs&feature=related


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